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Overseas Conference Travel Grant

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[A complete list of awardees]

The Department of Physics announces awards to support undergraduate student delegates to present their research work in overseas conferences.

[1] Eligibility

All physics undergraduate students who have conducted physics research projects (such as those in PHYS 2090/3090/4090/4498 or UROP, but not limited to those) and have a paper/abstract/poster accepted by an oversea conference are eligible to apply. The applicant should be the leading author of the accepted paper/abstract/poster and will present the work in the conference.

[2] Application Deadline

The application is open and there is no specific deadline.

[3] Selection Criteria

Selection of proposals will be based on the following criteria:
(a) the stature of the conference
(b) the recommendation of the research supervisor
(c) the significance of the applicants contribution to the work

[4] Supporting Documents

(a) the call for paper or the conference programme
(b) a letter of acceptance for presentation/poster
(c) a copy of the abstract and/or paper to be presented
(d) a filled application form (download the application form)
(e) a recommendation letter from the research supervisor

[5] Procedure

(a) Submit all the required supporting documents to
(b) Results of the selection will be announced later.
(c) Delegates are required to write reports on the event after the conference.


For the maximum support, a round-trip economy class air ticket, conference registration fee, accommodation will be reimbursed. The Scholarships Task Group will also have the discretion to provide partial support.

[7] Obligations

On return, the selected student(s) are required to submit a writing report on the event within 10 days (include weekends) of return and submit the reimbursement document to physics general office within 14 days (include weekends) of return. Before planning your travel, please check carefully “Guidelines & Forms for Physics Staff and Students attending Duty Trips” OR/AND “Request for support letter for Visa Application".

[8] Inquiries

Inquiries can be made to the Physics Department Scholarship Task Group (Email:


Application Form (doc)